Last Updated: 12 May 2026
Effective Date: 12 May 2026
Data Controller: Talent Finder International, Dubai, UAE
Contact: business@talentfinderintl.com
1. Introduction
Talent Finder International ("TFI", "we", "our", or "us") is committed to protecting the privacy and personal data of all individuals who interact with our services. This Privacy Policy explains how we collect, use, disclose, and safeguard personal information when you visit our website, apply for jobs, engage our recruitment services, or otherwise interact with us.
We comply with the UAE Personal Data Protection Law (Federal Decree-Law No. 45 of 2021 โ PDPL), the EU General Data Protection Regulation (GDPR) where applicable, and global ethical recruitment standards including the IRIS Standard and Dhaka Principles.
2. Information We Collect
2.1 Personal Information from Candidates
- Full name, date of birth, gender, nationality
- Contact details (email, phone, address, WhatsApp)
- Passport and visa information
- Educational qualifications and certifications
- Work experience and employment history
- References and recommendations
- Photographs (for CV purposes)
- Health information relevant to the role (where legally required)
- Police clearance certificates (where required by destination country)
2.2 Information from Employers/Clients
- Business contact details and authorized representatives
- Company registration and licensing information
- Workforce requirements and job specifications
- Banking details for invoice payment (handled securely)
2.3 Technical Information
- IP address, browser type, device information
- Pages visited and time spent on website
- Referral source and search terms
- Cookies and similar tracking technologies
3. How We Use Your Information
We process personal data for the following legitimate purposes:
- Recruitment Services: Matching candidates to job opportunities, screening, interview coordination, and placement.
- Visa and Documentation: Processing work permits, visas, attestations, and medical clearances on behalf of candidates with client sponsorship.
- Client Communication: Providing workforce solutions, proposals, and post-placement support to employer clients.
- Compliance: Meeting legal obligations under UAE MOHRE, Nepal Department of Foreign Employment, and other relevant authorities.
- Service Improvement: Analyzing website usage and improving our services.
- Communication: Sending updates, job opportunities, and service-related information.
4. Legal Basis for Processing
We process personal data under the following legal bases:
- Consent: Where you have given clear consent for processing (e.g., candidate registration).
- Contract: Where processing is necessary for performing a contract (e.g., employer service agreement).
- Legal Obligation: Where required by law (e.g., MOHRE reporting, immigration documentation).
- Legitimate Interests: Where we have legitimate business interests that do not override your rights.
5. Information Sharing and Disclosure
We share personal information only as necessary for legitimate recruitment purposes:
- Employer Clients: Candidate profiles shared with prospective employers with candidate consent.
- Government Authorities: UAE MOHRE, Nepal DoFE, and other relevant ministries for visa and work permit processing.
- Service Providers: Medical centers, visa processing agents, attestation services, travel agencies โ bound by confidentiality agreements.
- Legal Requirements: When required by law, court order, or regulatory authority.
We never sell personal data to third parties for marketing purposes.
6. International Data Transfers
As an international recruitment firm, we transfer personal data across borders in the normal course of business. Transfers occur between:
- Source countries (India, Bangladesh, Pakistan, Nepal, Sri Lanka, Uganda, Kenya, Ethiopia, Sudan, Egypt)
- Destination countries (UAE, Saudi Arabia, Qatar, Oman, Kuwait, Bahrain, and partner markets)
- Our Nepal source-country partner (Govt. Licensed Partners)
All transfers are protected by appropriate safeguards including data processing agreements and compliance with applicable laws.
7. Data Retention
We retain personal data only as long as necessary for the purposes outlined in this policy:
- Active Candidates: Throughout the recruitment process plus 24 months after last activity
- Placed Candidates: Duration of employment plus 7 years (for legal/audit purposes)
- Client Records: Duration of business relationship plus 7 years
- Website Analytics: 26 months (Google Analytics default)
8. Your Rights
Under UAE PDPL and applicable laws, you have the right to:
- Access: Request a copy of personal data we hold about you
- Rectification: Correct inaccurate or incomplete data
- Erasure: Request deletion of personal data (subject to legal retention requirements)
- Restriction: Limit how we process your data
- Portability: Receive your data in a structured, machine-readable format
- Objection: Object to certain types of processing
- Withdraw Consent: Where processing is based on consent
- Lodge Complaints: With the UAE Data Office or relevant supervisory authority
To exercise these rights, contact us at business@talentfinderintl.com.
9. Data Security
We implement appropriate technical and organizational measures to protect personal data:
- Encrypted data transmission (HTTPS/SSL)
- Secure cloud-based storage with access controls
- Regular security assessments and updates
- Staff training on data protection
- Confidentiality agreements with all team members and partners
- Incident response procedures for data breaches
10. Cookies and Tracking Technologies
Our website uses cookies and similar technologies to:
- Provide essential website functionality
- Analyze website performance (Google Analytics)
- Enable chatbot functionality (Tawk.to)
- Remember your preferences
You can control cookies through your browser settings. Disabling cookies may affect website functionality.
11. Zero Candidate Fees Policy
TFI charges zero recruitment fees from candidates. All recruitment costs are paid by employers in accordance with global ethical recruitment standards. Any party requesting fees from candidates in TFI's name is acting fraudulently โ please report immediately to business@talentfinderintl.com.
12. Children's Privacy
Our services are not directed at individuals under 18 years of age. We do not knowingly collect personal data from minors. If you believe a minor has provided us with personal information, please contact us for immediate removal.
13. Updates to This Policy
We may update this Privacy Policy from time to time. Material changes will be communicated via:
- Email notification to registered users
- Prominent notice on our website
- Updated "Last Updated" date at the top of this policy
14. Contact Us
For privacy-related questions, concerns, or to exercise your rights:
15. Regulatory Authority
If you have concerns we cannot resolve, you may contact the UAE Data Office or your local data protection authority: